Gillette Office Administrator
Gillette, WY, USA
Workspace
Customer oil & gas locations land base environment, and/or shop. Occasionally climbing stairs and ladders. Working from Heights. May be frequently exposed to wet, humid, snow, cold and extreme weather conditions and vibration.
Possible Work Hazards: High pressure, high elevations, H2S and chemicals. The noise level in work environment is usually moderate to high.
KO Safety Services LLC and its subsidiaries afford equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. KO Safety Services LLC is an Equal Opportunity Employer.
About the Role
Job Description: Gillette Office Administrator
The Gillette Office Administrator plays a crucial role in maintaining the efficiency and organization of daily office operations. This position involves tracking inventory, managing invoices, handling customer order requests, and preparing fire extinguishers for sale. Additional responsibilities include maintaining a clean and organized office environment, front desk duties, providing excellent customer service, and assisting with personal gas monitor warranty work and repairs.
Key Responsibilities:
Track inventory to ensure accurate stock levels
Process invoices and customer order requests
Oversee weekly and monthly stock levels for inventory stock
Prepare fire extinguishers for sale and ensure they meet safety standards
Perform front desk duties, including answering phones and greeting visitors
Provide exceptional customer service to clients and visitors
Handle warranty work and repairs for personal gas monitors
Supports the development and execution of social media and marketing campaigns
Assist in sales and support customer transactions
Perform office cleaning duties to maintain a tidy and professional workspace
Perform other duties as assigned by management
Qualifications:
Strong organizational and multitasking skills
Excellent communication and customer service abilities
Experience with inventory tracking, invoicing, and order management or willingness to learn
Understanding of invoicing and billing practices
Basic knowledge of fire extinguisher handling and gas monitor repairs (or willingness to learn)
Proficiency in standard office software (e.g., MS Office, Word, Excel, Outlook)
Possesses some experience in social media or marketing, or demonstrates willingness to learn
This role offers an exciting opportunity to contribute to a dynamic team while supporting daily operations in the Gillette office.
About the Company
KO Safety Services LLC is a premier provider of integrated safety, compliance services, along with products to support our services such as gas detection, respiratory protection, safety training, fire protection, compliance and inspection, industrial hygiene, hand protection, onsite breathing air, eye protection and foot protection. Our goal is to Knock Out Hazards, One Job at a Time.